Discussion cont'd - s1038cn10016

DOE-STD-1038-93

person accompanies the on-coming person. This enables the on-coming person to ask

questions regarding work station status and also obtain immediate feedback.

A discussion of all information concerning the work station must be accomplished and the on-

coming and off-going personnel must be confident that an appropriate information exchange

has taken place prior to transferring responsibility. If properly focused, this discussion is the

most effective method of communicating work station information to the on-coming person.

After the discussion, a formal transfer of the duties and responsibilities of the work station

should conclude the turnover. This will officially end the duties and responsibilities of the off-

going person and start those of the on-coming person.

Personnel briefings reinforce information communicated during the turnover. During the

briefing, the appropriate supervisor has the chance to provide personnel with a picture of

overall facility operations, both current and planned, including support group activities. A

briefing of all personnel is the best way to quickly disseminate information important to

everyone, and also address questions personnel have concerning the facility.

In addition to turnovers to persons working a rotating schedule, turnovers to a

staffed/unstaffed condition (e.g., office, laboratory, and research personnel) should also be

considered. These single-shift positions should be considered because illness, vacation, or

other instances may require that a work station be filled by an alternate person. The alternate

must have sufficient knowledge of work station status to maintain operational continuity

during the other person's absence. In this case, the transfer of information may only require

written communication, but should still be communicated.

The information contained in this document complements the guidelines of Shift Routines and

Operating Practices, Chapter II, Control Area Activities, Chapter III, and Logkeeping,

Chapter XI, of DOE Order 5480.19, Conduct of Operations Requirements for DOE

Facilities.