Documentation - s1043cn10019

DOE-STD-1043-93

If an administrative mechanism (e.g., label, tagout, procedure change) should be used, the

operator aid should not be approved.

The next step is to verify that the operator aid is correct. Part of this verification should

ensure that the operator aid does not contradict or alter procedures. The documents and

technical authorities referenced for the submitted operator aid should be consulted to verify

correctness. Using an operator aid approval sheet should enhance this process since all of

the information is listed in one convenient location.

If the approver verifies that the operator aid is necessary and correct, the approver should

sign and date the operator aid to signify that it is approved. Once approved, the operator

aid should be documented and routed for posting. If the operator aid is not approved, it

should be returned to the developer with an explanation concerning its disapproval and

requirements for resubmittal and final approval.

4.3 Documentation

All approved operator aids should be documented. At a minimum, a listing of all approved

operator aids should be maintained, along with a reference copy of each operator aid. The

reference copies should be used to replace operator aids found to be damaged or missing.

If an operator aid approval sheet is used, it should be kept with the copy of the operator aid.

All operator aid documentation should be kept in a specified location (e.g., control area,

operation supervisor's office, project manager's office, other appropriate location).

The listing of all approved operator aids, also called an index, serves as a record for

all operator aids posted in the facility. This index should contain the operator aid's

control number, title, reference documents, posted location, approval signature and

date, and removal signature and date. If an operator aid approval sheet, which

contains this information, is used, the index would not need to duplicate all of the

information. Appendix C contains a sample operator aid index sheet for both cases.

To assist in tracking operator aids, each operator aid should be assigned a unique

control number. One method of assigning control numbers is to use a sequential serial

number. As an example, operator aid control number 92-02 would indicate the second

operator aid issued for the year 1992.

A system, such as a binder, should be used to maintain the operator aid information.

This binder may include a copy of the operator aid development procedure or