Duties and Responsibilities of a Facility Representative

DOE-STD-1063-97

configurations. Also, it may be possible to use special coverage for a facility

that operates only intermittently.

describe the duties and responsibilities normally expected of a Facility

Representative. Additional duties and responsibilities should be tailored to reflect the

specific requirements of the site, the facility, the operational activities, and the

involved organizations.

The Facility Representative shall maintain frequent communication with field

element supervision. The Facility Representative shall ensure that DOE line

management is cognizant of current facility conditions. Facility

Representatives should spend the majority of their time in their assigned

facilities observing operations and assessing operating conditions.

A Facility Representative shall be thoroughly familiar with site and facility

characteristics, operating procedures, and key process control personnel.

The Facility Representative shall be aware of major work in progress and in

planning. The Facility Representative shall know the personnel controlling

the work, what procedures will be used, whether the workers are trained and

qualified, and whether the activity is being performed safely. This knowledge

is primarily acquired by walking through the facility, observation of work in

progress, review of facility records and documentation, and attendance at

appropriate management meetings of the operating contractor. The Facility

Representative shall be apprised by the contractor of planning, scheduling,

maintenance, operations review, and safety review meetings.

The Facility Representative shall be available to respond to facility events and

serve as the DOE presence for special operations. The operating contractor

shall have easy access to the Facility Representative to facilitate the

notification, if required, and reporting of occurrences and any safety or

operational concerns.

A Facility Representative shall not be responsible for the preparation of the

budget or schedule for the facility assigned and, therefore, should be in a

position to provide information to DOE line management independent of

programmatic responsibilities. When it is impractical to assign a Facility

Representative as a full-time duty, the separation of programmatic

responsibilities, though desirable, may not be possible. The Field Element

Manager or designee should approve assigning Facility Representatives to

programmatic responsibilities.

The Facility Representative shall observe, evaluate, and report on the

effectiveness of the operating contractor in several areas. These areas

include operational performance, quality assurance, management controls,

emergency response readiness activities, and assurance of worker health

and safety. Additionally, the Facility Representative shall evaluate the overall

effectiveness of the operating contractor in implementing corrective actions to

deficiencies identified by facility reviews. The frequent presence of a Facility

Representative in the facility should improve communication between DOE