Unencumbered Access - s1063-970014

DOE-STD-1063-97

The field element is responsible for preparing staffing plans to

document these assignments and supporting rationale.

It is important that a Facility Representative's primary duty of providing

DOE an on-site presence not be diminished. Administrative duties

should not detract from a Facility Representative's primary duties as

provided in Section 5.2. Facility Representatives should spend a

significant portion of their time in their assigned facility(s). It is

preferable that Facility Representative offices be located within the

facility of primary responsibility. Administrative work should not

prevent Facility Representatives from performing their primary function

of monitoring the performance of the facility and its operations.

The number of Facility Representatives assigned to facilities is based

on the number of buildings or areas involved, their size, complexity,

hazard levels and risks, level of operational activity, and uncertainties

associated with the aforementioned factors.

It is important for the field element to ensure the proper number of

Facility Representative positions are established to maintain adequate

coverage. The Secretarial Officers are responsible for allocating staff

and necessary resources to provide adequate Facility Representative

coverage per Section 4.1.2.c above. Additionally, to the degree that

Facility Representatives are advanced or otherwise lost from the

program, field elements should take necessary steps to ensure

departing Facility Representatives are replaced in a timely manner.

Unencumbered Access. Facility Representatives shall have independent and direct

access to contractor personnel, facilities, and records, as necessary, to carry out

their assigned responsibilities. Unencumbered and immediate access does not

preclude a Facility Representative from following industrial safety, emergency action,

radiation protection, safeguards and security, or operational requirements and

controls of the facility. Facility Representatives shall adhere to these requirements

and controls when discharging their duties.

Facility Representatives shall have immediate unannounced access to every

assigned facility. They shall maintain the proper clearances, training,

personal protective equipment, and physical qualifications for such access.

Contractor management should afford the Facility Representative the

opportunity to attend all meetings, training classes, operator certification

boards/examinations, etc., that may contribute to the execution of the duties

and responsibilities of the Facility Representative.

Access to some records may be limited due to Privacy Act considerations.

Due to safeguards and security requirements, access to some areas may

require that more than one properly trained and cleared individual be present

before access can be gained to those areas.