Initiation of Immediate Corrective Actions and Interim Upgrade Actions

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greater cost-effectiveness. Wherever the pilot approach is pursued, priority attention to timely

assessment of the change control functions is warranted.

2.1.1.3 Initiation of Immediate Corrective Actions and Interim Upgrade Actions

The initial assessments should be conducted as planned and directed from the site/division level. If the

initial assessments of programs and procedures reveal major weaknesses that warrant corrective

action prior to the complete development and Implementation of the CM program, management should

initiate immediate corrective actions to mitigate these weaknesses. These immediate measures may

be replaced by Improved processes as the CM program matures.

Priority attention should be given to identifying and stopping uncontrolled and unauthorized changes to

the facility. If the initial assessments determine that uncontrolled changes are occurring, ft facility

should initiate immediate corrective actions, such as implementing an Interim change control program.

An effective approach to interim change control is lo require that nondesign organizations send all

potential changes to the design engineering organization for evaluation. This action may have to

remain in place until the change control element is fully implemented and design reconstitution efforts

are complete.

An Interim upgrade of existing document control processes may also be necessary to ensure a proper

interface with the change control program and to improve document accuracy or retrievability. Other

areas that should receive priority attention, where major weaknesses are identified, are facility

walkdowns to establish the physical facility configuration and a formal review of summary design

information to establish an initial set of design requirements.

Interim measures are vital to prevent the continuing loss of facility configuration, thereby invalidating

other CM activities such as drawing and procedural updates. To the extent practical, interim measures

should be taken within existing program and organizational structures. In some cases, it may be

necessary to halt existing programs or processes temporarily until upgrade actions are completed.

Interim measures should be replaced by improved programs and processes, implemented within

normal line management structures, as the CM program matures.

2.1.1.4 Facility Program Plans

After the site/division directive is issued, facilities should apply the directive and develop facility CM

program plans. Configuration management program criterion 1.3.1.1.c identifies the topics that should

be addressed by CM program plans. The facility should adopt equipment scope criteria consistent with

the site/division policy directive. The facility should also review the site/division CM policy directive to

determine whether the equipment scope criteria for SSC inclusion can be applied as is or need

modification or clarification at the facility level. The CM program plan should identify the specific criteria

for each design requirement type. The specific list of SSCs is not necessary at this stage of program

development.

Much of the CM program plan will focus on the objectives and description of the CM program activities

needed to develop and implement each program element and function. A CM program plan format

organized by program elements and functions is likely to facilitate efficient application and review. The

development and implementation of each CM program element and function should be consistent with

the program criteria and the CM directive from site/division management. As an example, under the

program management element, the CM program plan should include descriptions of plans for

establishing appropriate interfaces, including vendor control; plans for developing CM governing and

implementing procedures, including associated training; and plans and criteria for CM equipment and

document databases.

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