Daily Meetings

DOE-STD-1050-93

Periodic reports highlighting any material or parts problems should be distributed to

appropriate management personnel. Problems with material availability should be

identified early to permit contingency planning.

3.6.4 Daily Meetings

Well managed planning and scheduling meetings are necessary to keep facility

personnel aware of significant maintenance activities that are in progress and to make

corrections to schedules. Meetings should be effectively managed to limit the time

personnel spend in the meetings. Participation in meetings should be limited to those

personnel affected. Three types of meetings, discussed below, have been shown to be

effective in improving communications among work groups and in enhancing job

coordination.

A daily directional meeting may be held after the start of the primary work shift. This

meeting should be attended by management personnel and representatives from all

major work groups. The meeting should focus on major jobs and evolutions planned

for the next 48 hours and identify any redirection necessary due to significant problems

such as lack of materials, shortage of other support resources, delays in key support

activities, or other problems. Care should be taken to not unnecessarily perturb work

in progress. At many plants, the planning organization prepares discussion material for

this meeting including considerations for alternative paths. Results of the directional

meeting affecting activities should be factored into the schedule at the daily planning

meeting.

A planning meeting should be held each day following the directional meeting to review

the near-term (next three to five days) schedule and verify that jobs may be worked as

scheduled. Planners, and representatives of the operations manager, radiological

protection, and other support departments should attend. The participants at this

meeting should ensure that the information contained in the next updated schedule is

consistent with current plans and resource availability. The schedule then should be

updated by incorporating information from the directional meeting and the planning

meeting. Re-prioritizing or rescheduling some work may be necessary for some support

groups.