Training Records - std10610029

DOE-STD-1061-93

7. TRAINING RECORDS

Auditable records of each individual's participation and performance in, or

exception(s) granted from, the training program(s) should be maintained. Training records

should include the following (as appropriate):

Education, experience, employment history, and most recent health evaluation

summary

Training programs completed and qualification(s) achieved

Lists of questions asked and the examiners' overall evaluation of responses on oral

examinations

Correspondence relating to exceptions granted to training requirements (including

justification and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions

Latest completed checklists, graded written examinations (with answers corrected as

necessary or examination keys) and operational evaluations used for qualification.

Some facilities may prefer to maintain a separate file of completed examinations with

answer keys for each individual, since inclusion of the examinations with the answer

key requires controlled access to training records to maintain examination security.

A historical record that documents initial qualification on each position qualified or

certified should be maintained as part of individual training records. For example, if an

individual initially qualified in 1986, the record should have the date and name of the

qualification entered into it. If more than one qualification is achieved and maintained, the

individual training record should contain documentation to that effect.

For presently held qualification(s), the completed examinations, checklists, operational

evaluations, etc., should be maintained on record. When an individual holds qualifications

on multiple positions, records that support current qualifications for each position should be

maintained. Duty area or task qualification should be documented using a similar method (for

facilities/positions that use duty area or task qualification instead of position qualification).

Shift supervisors should have access to qualification records, as necessary, to support the

assignment of work to qualified personnel.

Upon requalification, records that supported the previous qualification may be

removed from the record and replaced with the information documenting present

qualification. Superseded information should be handled in accordance with procedures

contained in DOE Order 1324.2A, "Records Disposition."