Facility Representatives Program Requirements

DOE-STD-1063-2006

FACILITY REPRESENTATIVE PROGRAM REQUIREMENTS

5.1

Facility Coverage and Staffing . Field Element Managers shall evaluate

each hazardous facility to determine an appropriate level of Facility

Representative coverage. Appendix C , PROCESS TO DETERMINE

FACILITY REPRESENTATIVE STAFFING, provides a detailed process to

determine appropriate facility coverage and assignment and is the

expected methodology to be used. The Field Element Manager, or

designee, should prepare staffing plans to document these assignments

and supporting rationale.

a. Field Element Managers shall assign one or more full -time Facility

Representatives to each hazard category 1 facility, unless the Field

Element Manager and Cognizant Secretarial Officer agree that less

coverage is necessary. For nuclear hazard category 2 or 3 facilities,

radiological facilities, and hazardous non-nuclear facilities, Field

Element Managers may assign a Facility Representa tive to two or

more facilities. In unusual situations, when it is impractical to assign a

sufficient number of facilities to occupy a person full-time, the Field

Element Manager may assign the duties of a Facility Representative to

be performed part -time as a collateral function.

b. It is important that a Facility Representative 's primary duty of providing

DOE an on-site presence not be diminished. Field Element Managers

should make assignments so that Facility Representatives spend a

significant portion of their time in their assigned facility(s). It is

preferable that Facility Representative offices be located within the

facility of primary responsibility. Field Element Managers should make

assignments so that administrative work does not prevent Facility

Representatives from performing their primary function of monitoring

the performance of the facility and its operations as described in

Section 5.2.

c. To the degree that Facility Representatives are advanced or otherwise

lost from the program, Field Element Managers should take necessary

steps to ensure departing Facility Representatives are replaced in a

timely manner. The goal of the Field Element Manager should be to

recruit and hire technically capable personnel to fill Facility

Representative vacancies in an expeditious manner. Recognizing the

lengthy average time for a new Facility Representative candidate to

achieve full qualifications (i.e., approximately 18 months), Field

Element Managers should strive to recruit experienced candidates

from technically rigorous programs, both from within DOE and from

external sources, to minimize time in qualification. Such potential

sources include DOE Safety System Oversight personnel, DOE

Subject Matter Expert personnel, and personnel from directly related

fields such as naval nuclear power, commercial nuclear power,