Unencumbered Access - std1063

DOE-STD-1063-2006

a. Field Element Managers, or d esignee, should establish reporting

requirements, such as Facility Representative logs or assessment

reports, for each Facility Representative position. Field Element

Managers should establish guidance on the content of periodic or

special reports.

b. Field Element Managers should ensure that reporting does not

become an onerous task that unduly limits the oversight activities of

the Facility Representative. In order to facilitate a direct

communications link with senior contractor management, the Facility

Representative and DOE managers should meet with senior contractor

managers on a periodic basis to report the results of Facility

Representative assessments and to discuss trends and systemic

issues.

5.3

Unencumbered Access. Field Element Managers shall ensure that

Facility Representatives have independent and direct access to contractor

personnel, facilities, and records, as necessary, to carry out their assigned

responsibilities. Unencumbered and immediate access does not preclude

a Facility Representative from following industrial safety, emergency

action, radiation protection, safeguards and security, or operational

requirements and controls of the facility. Facility Representatives shall

adhere to these requirements and controls when discharging their duti es.

a. Field Element Managers shall ensure that Facility Representatives

have immediate unannounced access to every assigned facility,

consistent with necessary security and safety controls. Facility

Representatives shall maintain the proper clearances, training,

personal protective equipment, and physical qualifications for such

access.

b. Field Element Managers shall ensure that contractor management

affords the Facility Representative the opportunity to attend meetings,

training classes, operator certification boards/examinations, etc., that

contribute to the execution of the duties and responsibilities of the

Facility Representative.

c. Access to some contractor records may be limited as specified in the

contract between DOE and the contractor. For example, the contract

may include an item such as DEAR 970.5204-79 "Access to and

Ownership of Records" which sets forth certain categories of records

which may be considered to be the property of the contractor.

d. Due to safeguards and security requirements, Field Element Managers

may require that more than one properly trained and cleared individual

be present before access can be gained to some areas.