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DOE-STD-1070-94
7.
REPORTING EVALUATION RESULTS
As stated previously, evaluations can be conducted as a comprehensive evaluation or as a
series of topical evaluations. Therefore, the evaluation report may address a single objective
or criterion (topical) or may be comprehensive depending on the type of evaluation conducted.
The topical approach may be used over a period of time to evaluate the entire program. If this
method is used, a report should be written for each segment of the evaluation. In this case,
individual reports should be combined into a comprehensive report that addresses the entire
program at the completion of all individual segments. This comprehensive report should
include a section that draws conclusions from the results of the individual reports relative to
the overall effectiveness of the entire training program.
As training program reviews are being performed, the evaluator should record field notes. In
most cases these are briefly written notes that can be referred to at a later time. These notes
do not have to contain a long narrative description of what is, or is not, being accomplished in
support of the criteria. When all of the information related to the review has been obtained,
the evaluator should document the results. The problem, reason, example, proposal (PREP)
method is an effective means for recording findings. The evaluator(s) document a concern
with the training program by briefly stating the problem, explaining the reason why it is a
problem, giving specific examples of the problem's existence, and providing a proposal or
recommendation for resolving the problem. Upon completion of the data gathering phase of
the evaluation, the evaluator(s) should review all of the information and develop an evaluation
report. A differentiation should be made in the evaluation report between a finding that
requires specific corrective action and a finding that identifies a program strength or
noteworthy practice. Programs or activities that are positive examples of effective training
programs or methods or which are considered noteworthy should be made available to other
DOE facilities, as appropriate.
There are several characteristics of an effective report that should be considered regardless of
whether the single segment or total program evaluation approach is used. However, the
person(s) writing the evaluation report should follow locally prescribed procedures or policies
when compiling the report. Incorporating these characteristics into a report increases the
probability that the report will be understood. An effective report must be organized, factual,
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