complete, objective, accurate, and should provide contractor management with findings and
recommendations. The report should be reviewed with contractor management for factual
accuracy prior to issuance. Findings and recommendations should be reported to contractor
management in a timely manner. Any safety violations observed during the evaluation must
be reported to contractor management immediately. The following is an example of the type
of information that should be included in evaluation reports.
Cover page -- The cover page includes the report title, the evaluator(s) name(s), and
the period of time over which the evaluation was conducted.
Summary/Abstract -- An abstract explains the kind of information that is included in
the evaluation report. Typical content would be the areas evaluated, purpose of the
evaluation, and major findings and recommendations.
Historical background regarding the program -- The depth of this section depends
solely on the audience. For example, if the intended audience is unfamiliar with the
program concerned, it is beneficial to provide a more comprehensive background. If
the intended audience is familiar with the content of the program, the information
should be brief and to the point. Regardless of the intended audience, the report
should include the goals, objectives, and critical components of the program.
Description of the evaluation -- This section introduces the strategy employed for the
evaluation. It addresses three major areas, which include: 1) the purpose of the
evaluation, 2) how the evaluation was conducted, and 3) the key personnel involved
in the evaluation.
Results and recommendations -- This section conveys the results of the evaluation
and the proposal or recommendation for resolution. Before writing this section, all
the information must be tabulated and analyzed. A clear explanation of the data
improves the clarity and credibility of the report. It is vitally important to explain what
the data actually mean. Often this is the section that is referred to most often;
therefore, it must be prepared with detail and care. This section should list each
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