Conducting Self-Evaluations, Documenting the Results, and Developing Reports

DOE-STD-1077-94

11.

CONDUCTING SELF-EVALUATIONS, DOCUMENTING THE

RESULTS, AND DEVELOPING REPORTS

A thorough and critical self-evaluation of facility training programs, organizational

structure, policies, and procedures is the foundation upon which all other accreditation

program activities are based. The following guidelines have been developed to assist

contractors with the self-evaluation process, including the documentation of the findings.

Proper use of this guidance provides consistency in the application of the self-evaluation

process, and ultimately in the preparation, approval, and submittal of TPAPs and CSERs.

Variations on the practices discussed in this Section may be required to meet specific

facility situations.

11.1 Self-Evaluation Discussion. To ensure optimal results, management convenes a

team that has as its charter the evaluation of the facility's training program(s). The self-

evaluation team reviews training provided by both the contractor itself and by

subcontracted organizations.

Facility management, supervisors, and workers, together with the designated training

staff, are active participants in the self-evaluation. The self-evaluation is a team effort that

requires planning and preparation by participants who are familiar with the accreditation

objectives and criteria and the accreditation process. They are knowledgeable about their

duties and responsibilities in the self-evaluation.

Members of the self-evaluation team use an internally approved data collection

instrument to record their work. They identify program strengths and weaknesses in a

documented set of findings. These findings are used for internal planning purposes.

Solutions are developed to correct or resolve deficiencies (i.e., circumstances where the

current training program does not comply with the accreditation objectives and criteria).

These solutions are then further refined into action plans. Depending on the facility's

progress in implementing TAP, the strengths, deficiencies, solutions, and the action plans

are documented in either the ISER, the TPAP, or the CSER.