Deficiency Form - std30060116

DOE-STD-3006-95

Appendix 4

DEFICIENCY FORM (FORM 2)

The Form 2 is used to document the findings identified during the criteria evaluation process. A separate Form

2 should be generated for each finding related to a particular core requirement. For instance, in reviewing a

CRA or portion of a CRA an inspector will generate a single Form 1 which describes the methods utilized in the

investigation. If three distinct findings are discovered the inspector would then generate three Form 2's to detail

the deficiencies. A single Form 2 may be used to identify a generic problem for which a number of individual

examples are listed. Clear communication is the objective and the specific number of Form 2's used to detail

findings will necessarily be up to the discretion of the team member and TL.

Proper completion of Form 2's takes a significant amount of time. During the ORR, time should be set aside

daily to complete the discussion section of the Form 2's. Experience has shown that it is easier to produce a

quality write-up the day of the inspection rather than trying to reconstruct events at a later date. There are daily

meetings between the Group Leaders and TL to discuss ORR progress and results. Team members should

provide the Group Leader who attends that meeting with essentially complete, draft Form 2 write-ups from

inspections conducted that day. This allows the TL to present site management a daily briefing of emerging

issues. Draft Form 2's will be left with the site daily in order facilitate the validation process. Findings should

be documented (i.e., a Form 2 drafted) as soon as there is reasonable evidence to substantiate a finding. Avoid

delaying the drafting of a Form 2 until there is overwhelming evidence as this may excessively delay the

validation and correction processes. The following is some detailed guidance for writing Form 2's that are based

on lessons learned from previous ORRs.

How well the ORR final report reflects actual readiness conditions at the facility, fundamentally depends upon

the quality of the Form 2's completed by individual ORR team members.

Revisions to Form 2's should be a stand alone document and contain all the information from the original Form

2 that is still applicable.

Functional Area:

Print the ORR functional area to which the CRAD has been assigned.

CRA Number/Title:

Specifically identify the CRA or portion of the CRA that the Appraisal Form is to support. Provide the name

and number of the CRA or portion of CRA.

Appendix 4-15