Deficiency Form - Continued

DOE-STD-3006-95

Appendix 4

Date:

Provide the date on which the form is generated. Change the date as updates or revisions to the form are

generated.

ID #:

The Review Coordinator will issue a number that uniquely identifies the issue. This number is used to

correlate the findings (Form 2's) and disposition documents (Form 3's). Once assigned this number should

appear on all revisions and updates.

Requirement:

The applicable portion of the CRA should be quoted to clearly state the standard of performance utilized to

generate the deficiency.

Reference(s):

All applicable references, e.g., DOE Orders, CFRs, etc., should be listed. The reference should be specific

down to the section to allow for easy referral.

Issue:

Provide a brief description of the issue. This should in the nature of a title for the finding that can be used to

identify the finding verbally, much as the ID # is used to identify the finding numerically. The appropriate block

should be marked to indicate whether the issue is a finding (deficiency) or an observation (criteria is met;

suggestion for improvement).

Discussion:

The key to preparing quality Form 2's is staying focused on the core requirement and criteria. Avoid

speculation and stick to specifics when describing observed strengths and weaknesses. Sweeping generalities

based on a small sample should be avoided. However, drawing conclusions that assert programmatic

deficiencies based upon multiple observed inadequacies or weaknesses are valid. Team members should avoid

superlatives of the type: ". . . is the worst . . . or is the best. . . ." Again, the key is to stay focused on whether the

core requirement is being met as measured by the criteria. Following are a few sample Form 2 Discussion

sections demonstrating some desirable and some undesirable traits.

Review of Training and Qualification Issue; Required Reading Program

(a)

Desirable; specific, objective, measured traits...

Appendix 4-16