Documentation of the ORR Results (Both Responsible Contractor and DOE).

DOE-STD-3006-95

leader to the approval authority as designated in the ORR plans-of-action. In most instances, the

ORR Final Report will be forwarded in support of the Readiness to Proceed Memorandum.

The team will also prepare a lessons learned report concerning the ORR and the ORR process. The

lessons learned may be part of the ORR Final Report but must be in a format to stand alone for use by

other ORR teams and team leaders. Through these lessons learned continuous improvement of the

ORR process will be achieved.

5.5 Documentation of the ORR Results (Both Responsible Contractor and DOE). The validity

of, and the ability to defend, the results of an ORR will depend in large part on the thoroughness with

which the process and the observations are documented. The record of the ORR must be clear as to

what was evaluated and the methodology used during the evaluation. The criteria in the

Implementation Plan are the "what." The record must clearly record the "how" that leads to the

conclusions reached concerning the particular criteria. The Implementation Plan will specify a

standardized method to record the assessment process for each criteria including what was inspected,

what records were reviewed, who was interviewed, and what procedures were observed. Form 1 (see

Appendix 4) is a sample Assessment Form which can be utilized to describe the steps in the criteria

evaluation process.

The Implementation Plan will also provide a standardized method to identify deficiencies to the

requirements identified within the criteria. Each deficiency, commonly called a "finding" must be

clearly described. The finding must describe what is deficient, the reference to which it is deficient,

and be written in a manner permitting correction. Prior to being published, each finding should be

identified as to whether or not, in the opinion of the ORR team leadership, it must be resolved as a

prerequisite to start of operations. It may also be appropriate to identify the level of management (i.e.

contractor, DOE Field, or DOE HQ) at which the finding should be closed. While the ORR team may

assist management in reviewing the action taken on a finding, responsibility for closure should reside

with line management . The Implementation Plan should describe the closure process and include the

form of the closure documentation. Form 2 (see Appendix 4) is a sample Deficiency Form which may

be specified to identify findings. Form 3 (see Appendix 4) may be specified as the required

documentation to describe corrective action and close the finding.