Records Management and Document Control

DOE-STD-3026-99

accuracy of HEPA filter test systems. Calibration of measuring devices critical

for completion of HEPA filter performance tests shall be performed prior to

initial use, following repairs/alterations, and periodically, as specified in the

QPP.

Sources of calibration devices or services shall be specified in the QPP.

Depending on the importance to the testing system, calibration sources or

standards must be traceable to the National Institutes of Standards Technology

(NIST) or other recognized industrial standards, including on-site standards.

Records of calibration shall be prepared and maintained as required in

accordance with site procedures.

4.2.5

Inspection and Testing Activities. Inspections and tests of HEPA filters shall be

conducted only in accordance with approved FTF procedures. Monitoring and

documentation of FTF inspection and testing activities shall be accomplished in

accordance with Sections 10 and 11 of DOE-STD-3020-97. The results of

inspection and test activities shall be identified, either on the tested items

themselves (filters), or in documents directly traceable to the items. The QPP

shall provide assurance that HEPA filters that have failed to pass inspections are

segregated and cannot be installed in operating air handling systems. The QPP

shall provide assurance that critical test components that have failed calibration,

or are out of calibration, shall not be used for testing, pending completion of

corrective action. Disposition instructions for non-complying items shall be

provided in the QPP.

4.3

Records Management and Document Control

Records Management. Specifications for records transmittal, distribution, and

4.3.1

retention shall be established in the QPP. Records shall be legible, readily

identifiable and retrievable. They shall be protected against damage,

deterioration or loss and shall be available for assessment at any time. Retention

periods for stored records shall be compatible with on-site records storage