Destruction.

DOE-STD-4001-2000

AP1.16. Delete. The process of permanently removing, erasing, or obliterating recorded

information from a medium, especially a magnetic disk or tape, which then may be reused.

(Instructional Guide, reference 5.c)

AP1.17. Destruction. In records management, the major type of disposal action. Methods of

destroying records include selling or salvaging the record medium and burning, pulping, shredding,

macerating, or discarding with other waste materials. (RM Handbook, reference 5.b)

AP1.18. Disposition. Disposition means those actions taken regarding Federal records after

they are no longer in office space to conduct current Agency business. These action include:

(41 CFR 201-4 and RM Handbook, references 2.t and 5.b)

AP1.18.1.

Transfer to records to Agency storage facilities or Federal Record Center

(FRCs).

AP1.18.2.

Transfer of records from one Federal Agency to another.

AP1.18.3.

Transfer of permanent records to the National Archives.

AP1.18.4.

Disposal of temporary records no longer needed to conduct agency business,

usually by destruction or occasionally by donation.

AP1.19. Disposition Action Code. Code that indicates the action to be taken when a disposition

date occurs (e.g., freeze, transfer, or destroy).

AP1.20. Disposition Action Date. The fixed date on which the records in a file become due for

final disposition.

AP1.21. Disposition Authority. Legal approval empowering an Agency to transfer permanent

records to the National Archives or carry out the disposal of temporary records. Must be obtained

from NARA and also, for certain records proposed as temporary, from the General Accounting

Office (GAO). (RM Handbook, reference 5.b)

AP1.22. Disposition Instruction. Directions for cutting off records and carrying out their

disposition (transfer, retirement, or destruction) in compliance with NARA's regulations and General

Records Schedule (GRS). The instructions include retention-related fields such as authority,

transfer location, active/dormant chronological retention periods, and conditional retention periods.

(RM Handbook, reference 5.b)

AP1.23. Disposition Instruction Code. An Agency's alphanumeric or numeric code indicating

a unique disposition instruction that can be assigned to one or more files.

API.24. Disposition Instruction Type. One of three ways of scheduling a disposition instruction.

The schedule may be based upon a time, an event, or a combination of both time and event. See

AP1.30, AP1.54, and AP1.55, below. (RM Handbook, reference 5.b)

AP1.25. Document. Recorded information regardless of physical form or characteristics. A

document may meet the definition of a record, or it may not and therefore be a non-record.

A-5