Document Review - std55050078

DOE-EM-STD-5505-96

DOE O 232.1

The activity programs and procedures which spell out the responsibility and authority for

making notifications

Activity notification records, to verify the completeness of information as required by activity

procedures and DOE O 232.1

Filed reports, to ensure that all reportable aspects of the event were identified

Activity operating logs and records, to determine if any reportable events were not properly

notified

Notification lists

Emergency plan

A good starting point for reviewing documents is the site or activity procedure for making

notifications related to reportable events. These documents should be checked to ensure that they

provide a structured methodology that allows the proper people to be notified in a timely fashion

concerning any events that warrant invoking the procedure. Some key elements to look for are:

Specific responsibilities for conducting notifications

A list of events and conditions that require notifications

Identification of who should be notified, priorities, and time requirements to be met

Definition of records that must be kept to document notifications such as reason, time

accomplished, and personnel contacted

Using the list of events and conditions requiring notifications to be made, a check of activity logs

and records will sometimes reveal occurrences of reportable conditions that were not handled

within the notification system. A check may also be made of the list of personnel to be notified

to ensure that it is complete and that it contains up-to-date telephone numbers or other

instructions for reaching the designated personnel. Finally, there should be a log of past

notifications. A review of these documents should indicate whether notifications are