Document Review - Continued

DOE-EM-STD-5505-96

General employee and radiological protection personnel training records

Occurrence reports

Logs documenting radiological control activities

It is beneficial to review the Radiation Protection Program since it will be the primary governing

document for radiological control. An assessor will return to this document many times over the

course of the assessment to check on site policies regarding various radiological control activities.

Most document reviews necessary to assess radiological control can be conducted during idle

time between interviews and observations. Generally, documentation of radiological activities

from the past few months should be reviewed. An effective way to conduct the review is to first

verify completeness of a document by determining if all required routine entries have been made

and if abnormal entries have been recorded and appropriately annotated or explained. Next,

determine if the document can be used to accurately reconstruct events. This can be

accomplished by comparing the entries in two or more different logs, records, or surveys for the

same event. Finally, determine if management periodically reviews and documents meaningful

comments for areas needing improvement.

As an illustration of reviewing radiological control records, consider the survey program. Check

the Radiation Protection Plan for the requirements regarding survey periodicity, survey

techniques, and filling out survey records or maps. The requirements in the site-specific manual

should be consistent with the current DOE regulations concerning radiological control. With this

background knowledge in mind, find the survey records and maps for the last few months and

check to see if all required surveys have been completed, maps and logs are filled out correctly,

and any anomalies are fully explained. If any discrepancies are noted on a given survey, look for

the same problem on other surveys. Individual deviations from requirements should be used as a

starting point to look for more widespread programmatic problems.

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