Document Review - Continued

DOE-EM-STD-5505-96

The following is a general description of how an activity might conduct a review of the lockout

and tagout program. The review should start with the index or log. A check is usually made to

verify that there is a tagout sheet for every active entry in the index. If there is not a one to one

correlation, then a tagout sheet is missing or was cleared and not removed from the index.

Secondly, each tagout sheet should be assigned to an operator qualified to participate in the

lockout and tagout program. The operator should walk through every item on the tagout record

sheet and verify that all locks or tags are still hanging on the proper device. When the operator

completes the review it should be documented on the record sheet. Any discrepancies should be

noted along with the corrective action that was taken. When all tagout sheets have been

reviewed, an entry should be made in the tagout index to record the review and summarize any

discrepancies that were found and then corrected.

The following is an example of how a portion of the review process can be conducted by an

assessor. A review of a specific lockout or tagout could be done by starting with either the

lockout and tagout log or with the locks and tags that have been placed. The first method is

described below:

Select a lockout or tagout record sheet from the log.

Review the record sheet and log index. Check for periodic audits and reviews to determine

whether they are conducted, and if the discrepancies noted are documented and corrected.

Walk through the activity and locate each lock or tag indicated on the record sheet.

Check that each lock and tag is properly placed, and that all required information on the tags

is legible and complete. Compare the information on the record sheet and the tag.

Once the review has been completed, compare what was observed to the requirements of the

program procedure to identify any leads.