Exposure Assessment Documentation.

DOE-STD-6005-2001

Occupied work areas initially determined to have no significant hazards (e.g.,

administrative offices and other low-hazards facilities) should be evaluated at least once

every three years or in accordance with applicable regulatory requirements.

Unoccupied buildings should be evaluated initially and when their mission changes.

In addition to these periodic evaluations, additional evaluations may be performed in response

to employee concerns or reported occurrences, injuries, or illnesses. DOE and contractor line

management should also conduct a sufficient number of worksite inspections to determine

compliance with standards and program requirements. The frequency and scope of such

inspections will depend on the size, complexity, and nature of the operations of the worksite.

(See also DOE G 440.1-2, Section 4.8.1; and DOE G 440.1-3, Section 4.4.3.)

5.4 Exposure Assessment Documentation.

DOE and contractor line management are required to ensure that worker exposure assessments

for chemical, physical, and biological agents and ergonomic stressors are documented and

records maintained. Further, the results of these exposure assessments must be promptly

communicated to the workers and supervisors who perform the tasks evaluated, and to the

organization(s) responsible for effecting any needed corrective actions, such as operations,

engineering or maintenance, as well as to affected disciplines such as occupational medicine,

epidemiology, industrial safety, radiation protection, fire protection, and environmental

protection, as appropriate.

[Reference: DOE O 440.1A, paragraph 4.f(7); Attachment 1, paragraph 5.d; and

Attachment 2, paragraphs 6.g and 18.d.; see also DOE G 440.1-3, "Occupational Exposure

Assessment."]

5.4.1 Maintenance of Records.

DOE and contractor line management must ensure written hazard assessment and control

records are developed and maintained for all potentially hazardous work operations and

activities. This includes assessments where no significant worker exposures are expected

or determined. This latter case is important since new exposure effects may be identified

and retrospective health concerns can only be addressed by documented assessment

records. Consequently, assessments for operations determined to have no significant

exposure potential (i.e., "negative exposure") should be appropriately documented for

historical purposes following the standard protocol for all surveys. Because of the

significance of the information contained in these records, it is crucial that the persons

assigned this task be appropriately trained. Critical records should be reviewed and

approved by the senior industrial hygienist or designate. All such record keeping must

comply with the requirements of 29 CFR 1910.1020, any applicable DOE directives,

and/or applicable OSHA hazard-specific or expanded health standards, as well as any

applicable requirements imposed by the Americans with Disabilities Act, the Privacy Act

of 1974, the Freedom of Information Act, or any other applicable law.

5.4.2 Content of Records.

In general, worker exposure assessments and control record should document the

following operational, administrative, personnel, hazard, sampling/exposure

measurement, and hazard control information: