Identify Document Recipients

DOE-STD-7501-99

5.3.1

Identify Document Recipients

Identify recipients who could potentially benefit from knowledge contained within the lessons

learned document and ensure the appropriate dissemination. The method(s) of dissemination

should be identified by individual organizational processes and practices (i.e., management,

subject matter experts, or the Lessons Learned Coordinator).

5.3.2

Disseminate to Internal Organizations and Employees

Internal dissemination of lessons learned information should include organizations and employees

who could benefit from such information. Dissemination may be conducted by electronic media,

hard copy, or other methods.

Personnel responsible for training in each organization should receive lessons learned information

and should incorporate applicable lessons learned information into the training programs. It is also

important to provide lessons learned to individuals who plan and perform work at all relevant

organizational levels. Timely lessons learned information is of particular importance to first line

workers and individuals who support them in planning work where hazardous conditions could be

encountered.

Disseminate to the DOE Complex

5.3.3

The DOE Lessons Learned Information System provides for electronic dissemination of lessons

learned information throughout the DOE complex. Section 5.2 outlines the required elements for

input into the information system and Appendix B contains the detailed template.

When a lesson from the DOE Corporate Lessons Learned System is distributed for use at a local

level, the source of the information should be attributed to the DOE Corporate System. The lesson

should not be distributed as a new local lesson learned.

Only material approved for release into the public domain shall be electronically released to the

DOE complex. Material that has been determined to contain classified information or vulnerability

information will not be placed on the Lessons Learned Information System or otherwise released to

the public.

In addition to hard copy and electronic dissemination, organizations should consider using routine

organizational methods such as safety meetings, tailgate briefings, or plan of the day, and special

methods such as seminars and workshops, when appropriate, to share information.