Contents of Readiness to Proceed Memorandum

DOE-STD-3006-2000

5.9.4.2 Contents of Readiness to Proceed Memorandum. The Readiness to Proceed Memorandum is

a communication from an authorized individual of the responsible contractor to the DOE Startup

Authority. The communication certifies that the facility is in a state of readiness to commence operations

following completion of the identified open prestart items and the DOE ORR. For each open prestart

item listed, a corrective action plan, including a schedule of completion, must be included. The

communication should recommend a date for the DOE ORR to start. The DOE ORR completion

schedule should be consistent with the final completion date for the identified open restart items. The

Readiness to Proceed Memorandum should certify completion of the contractor's ORR as well as all

items in the prestart management plan. A copy of the completed contractor ORR report should be

included.

5.9.4.3 DOE Action Following Receipt of Readiness to Proceed Memorandum. The submitted

Readiness to Proceed Memorandum, including the discussion of open items and action plans, is reviewed

by DOE Operations Office management. The review includes verification of the accuracy of the

included information, evaluation as to the completeness of the listing of open items, and whether the

corrective action and time estimates are realistic. In addition, the Operations Office will verifies DOE's

readiness to oversee facility operations as specified in DOE O 425.1B, which requires that DOE line

management up to the authorization authority document in writing their readiness to oversee operations.

With the review as a basis, DOE Operations Office management forwards the Readiness to Proceed

Memorandum to the appropriate DOE line manager with a recommendation as to whether the

memorandum should be accepted and the DOE ORR scheduled or whether additional information or

action should be requested of the responsible contractor, or additional actions taken by DOE Operations

Office management. Following DOE field review, the Readiness to Proceed Memorandum is either

returned to the responsible contractor with identified comments or forwarded recommending approval to

start the DOE ORR. Each DOE management endorsement should identify programs and personnel

positions which have been verified as ready to support facility operations, as well as how the evaluation

was accomplished and actions taken to achieve the state of readiness to oversee operations. The

acceptable Readiness to Proceed Memorandum is ultimately forwarded via the appropriate management

chain of authority to the individual designated in the ORR plan-of-action to approve starting the DOE

ORR for final approval and action.

The Readiness to Proceed Memorandum, with enclosures and endorsements, is retained as a part of the

facility restart record as well as the ORR report and associated documentation. Experiences and lessons