Deficiency Form - std_3006

DOE-STD-3006-2000

DEFICIENCY FORM (FORM 2)

The Form 2 is used to document the findings identified during the criteria evaluation process. A separate

Form 2 should be generated for each finding related to a particular core requirement. For instance, in

reviewing a CRA or portion of a CRAD, an inspector will generate a single Form 1 which describes the

methods utilized in the investigation. If three distinct findings are discovered, the inspector would then

generate three Form 2s to detail the deficiencies. A single Form 2 may be used to identify a generic

problem for which a number of individual examples are listed. Clear communication is the objective and

the specific number of Form 2s used to detail findings will necessarily be up to the discretion of the team

member and Team Leader.

Proper completion of Form 2s takes a significant amount of time. During the ORR, time should be set

aside daily to complete the discussion section of the Form 2s. Experience has shown that it is easier to

produce a quality write-up the day of the inspection rather than trying to reconstruct events at a later date.

There are daily meetings between the Group Leaders and Team Leader to discuss ORR progress and

results. Team members should provide the Group Leader who attends that meeting with essentially

complete, draft Form 2 write-ups from inspections conducted that day. This allows the Team Leader to

present site management a daily briefing of emerging issues. Draft Form 2s will be left with the site daily

in order facilitate the validation process. Findings should be documented (i.e., a Form 2 drafted) as soon

as there is reasonable evidence to substantiate a finding. Avoid delaying the drafting of a Form 2 until

there is overwhelming evidence as this may excessively delay the validation and correction processes.

The following is some detailed guidance for writing Form 2s that are based on lessons learned from

previous ORRs.

How well the ORR Final Report reflects actual readiness conditions at the facility, fundamentally depends

upon the quality of the Form 2s completed by individual ORR team members.

Revisions to Form 2s should be a stand alone document and contain all the information from the original

Form 2 that is still applicable.

Appendix 4-21