Appendix 3: ORR Logistics

DOE-HDBK-3012-2003

APPENDIX 3: ORR LOGISTICS

The following list suggests items the Team Leader should consider. The Team Leader should personalize it

for each ORR. These items should be discussed and agreed upon during the pre-visit.

The team will require workspace for approximately [#] people to review documents, conduct

interviews, prepare reports, and conduct meetings.

Workspaces should be equipped with several IBM compatible PCs and laser printers. A current

version of Word (or other preferred software) should be installed on each system. One copy of a

familiar graphics program (PowerPoint) should be available on one of the team support staff's

computers. Access to site electronic document system should be arranged.

Workspaces should have phones with contractor and DOE phone books.

The team will require ready access to photocopy machines.

The team will require ready access to a facsimile machine.

A list of support personnel or a single contact to repair equipment, receive phone messages, and aid in

logistical problems should be available at the start of the review.

Adequate visitor parking should be available for team members.

The team may require ready access to an authorized derivative classifier and a classified document

repository.

The team will require ready access to the following documents in a convenient, centralized location at

the site. If possible, direct access to electronic document systems is preferable. The Team Leader

may require the team members to review these documents to accomplish qualification for site

familiarity, thus they may be required during the pre-visit. The Team Leader should communicate

these desires to the site as soon as possible. Note: the following are examples of documents that the

Team Leader can request to have available during the ORR.

DOE Orders and mandatory standards (DOE O 425.1)

General facility schematics.

List of Facility Representatives and Facility Managers.

Hierarchy of documents: Top-level policy and site wide procedures down to operating

instructions.

Current listing of titles, numbers, and revisions of manuals/procedures.

Implementation plans submitted to Headquarters for DOE Orders.

Any exemption, exception, deviations, variances, or waivers requested for Environment, Safety

and Health (ES&H).

Orders.

DOE and Contractor ES&H oversight plans/programs, and self-assessment program manuals.

All DOE Field/Site Office and Contractor self-assessment reports for the past 12 months.

- Contractor and DOE organization charts with management/supervisor names.

- Functional description for ES&H organizations (NQA-1).