ORR Pre-Visit

DOE-HDBK-3012-2003

3.3 ORR PRE-VISIT

3.3.1 RESPONSIBILITIES

The pre-visit is a fact finding and familiarization visit attended by as many team members as possible. If

some team members are not able to attend the pre-visit, arrangements for compensatory measures must be

made to ensure each assigned individual is prepared to be an effective ORR team member. A

comprehensive pre-visit lays the foundation for a thorough and efficient ORR and normally satisfies the

requirement for team members to be familiar with the facility/process.

3.3.1.1 Team Leader Pre-visit Responsibilities

Brief site management on the mission, the methodology, and the scope of the ORR, as well as the

logistical support required from the site.

Arrange for the Operations Office/Area Office and/or contractor management to brief the team on

safety, security, the organization, processes and operations of the facility. Specifics of a startup (e.g.,

initial shut-down, restart following upgrade, restart following a safety shut-down) should be included

in the briefing.

Complete final review and editing of the implementation plan with special emphasis on the CRADs.

Have team members provide their proposed CRAD changes prior to the end of the pre-visit.

Attend a walkthrough at the facility/process and observe any current operations to acquaint team

members with the facility and processes in question.

Attend any special training or fitting, such as respirator or radiation worker training and fitting, which

might be necessary to allow for access to the facility during the ORR. Verify that all team members

have met any pre-conditions prior to their arrival at the site.

Develop a preliminary listing of Shift Evolutions (to include operations, drills/upsets, maintenance,

surveillance and other activities to be observed during the ORR) and Interview list, and provide it to

the site so they can plan and schedule events and personnel availability. Each team member should

provide input prior to completion of the pre-visit. Effort should be made to coordinate the interviews

among team members to minimize the impact on site personnel.

Schedule a counterpart meeting. Each team member should provide input prior to completion of the

pre-visit. Effort should be made to coordinate the interviews among team members to minimize the

impact on site personnel.

Schedule a counterpart meeting. Each team member should have acquainted him/herself with their

counterpart and developed their inspection requirements during the preparation phase.

Arrange for any documents designated as required reading for team members to be available to team

members. Scheduling periods of free time during the pre-visit to allow this to be accomplished is

valuable, particularly if any of the required reading is classified.

Investigate other or additional hotel accommodations for the ORR if necessary.

3.3.1.2 Team Members' Responsibilities

Review the ORR Implementation Plan including the CRADs. Ideally, team members should have

received an advance copy of the Implementation Plan to enable a thorough preview of their assigned

objectives and criteria.

Team members should arrive at the site as scheduled, having met any prerequisites for site access

provided by the Team Leader.