Team Member Responsibilities - doe-hdbk-3012-20030011

DOE-HDBK-3012-2003

Make sure the team has maps of the site and directions how to get to the site and hotel from the

airport. Request maps from the site.

Make contact with site or facility coordinator to introduce and discuss logistical questions. Discuss

sigma/security requirements for cleared and uncleared team members and determine if there are any

special procedures to bring in equipment, such as laptop computers, or supplies (e.g., such as

computer disks).

Verify that all team members' clearance information and all necessary forms for access to the site and

facility have been forwarded to the site. Verify this has occurred at least one week prior to the pre-

visit. Some team members may use their laptop computers. Determine site access policies and

requirements associated with laptop computers. Inform team members of what forms and

information are required prior to the site pre-visit. Gather completed forms in advance of the ORR to

ensure access during the review.

Complete the necessary forms for access to the site for all team members and forward the data to the

site.

Verify that all required reference material has been provided to team members four to five days

before the team's arrival for the pre-visit and ORR.

3.2.2.3 Team Member Responsibilities

Each team member should receive and review their data packet. The data packet provides team members

with information on the site, their assignments, including deliverables, and responsibilities of the team

member.

Team members are to contact the hotel to confirm their reservation and guarantee it with a credit card.

Each team member is responsible for providing clearance information to the Review Coordinator. Provide

the following clearance information:

1. Name

2. Social security number

3. Date of birth

4. Organization/company name

5. Type of clearance held.

If special training or fittings are required, such as respirator fitting, for access to certain facilities, arrange

to have any pre-conditions completed before arrival for the pre-visit1. For example, respirator fitting

requires a medical exam before the fit test can be administered. Other special training could include

Radworker II and Hazardous Waste Operations training. The Team Leader will inform all team members

of any special requirements.

Team members are to contact their counterpart during the preparation phase to obtain information they

feel is necessary or to arrange for additional documentation to be readily available onsite. However, keep

these requests to a minimum.

The site appointed counterpart is a crucial element to a successful ORR. They should be in constant

communication with the team member during the review and will provide the best source of site-specific

information and access available to the sub-teams.

The Health unit in the A-wing basement of DOE GTN can provide medical exams for fitting respirators to

Federal employees only. Contractors will need to arrange for this on their own.