Appendix 3 Operational Readiness Review Logistics

DOE-HDBK-3012-96

APPENDIX 3

OPERATIONAL READINESS REVIEW LOGISTICS

The following list suggests items the TL should consider. It should be personalized by the TL for

each ORR. These items should be discussed and agreed upon during the previsit.

1. The team will require work space for approximately [#] people to review documents,

conduct interviews, prepare reports, and conduct meetings.

2. Work spaces should be equipped with several IBM compatible PCs and laser printers. A

current version of WordPerfect (or other preferred software) should be installed on each

system. One copy of a familiar graphics program should be available on one of the team

support staff's computers.

3. Work spaces should have phones with contractor and DOE phone books.

4. The team will require ready access to photocopy machines.

5. The team will require ready access to a facsimile machine.

6. A list of support personnel or a single contact to repair equipment, receive phone messages,

and aid in logistical problems should be available at the start of the review.

7. Adequate visitor parking should be available for team members.

8. The team may require ready access to a classifier and a classified document repository.

9. The team will require ready access to the following documents in a convenient, centralized

location at the site: (Note: the following are examples of documents that the TL can request to

have available during the ORR). The TL may require the team members to review these

documents to accomplish qualification for site familiarity, thus they may be required during the

previsit. The TL should communicate these desires to the site as soon as possible.

- DOE Orders and mandatory standards (DOE 5480.4).

- General facility schematics.

- List of Facility Representatives and Facility Managers (per DOE 5000.3).

- Hierarchy of documents: Top-level policy and site wide procedures down to operating

instructions.

- Current listing of titles, numbers, and revisions of manuals/procedures.

- Implementation plans submitted to Headquarters for DOE Orders. These would include all of

the Orders specified in DOE 5480, DOE 5500-series Orders, DOE 4330.4, and DOE 5700.6.

- Any exemption, exception, deviations, variances, or waivers requested for ES&H Orders.

- DOE and Contractor ES&H oversight plans/programs, and self-assessment program manuals.

- All DOE Field/Area Office and Contractor self-assessment reports for the past 12 months.

* Contractor and DOE organization charts with management/supervisor names.

APPENDIX 3-1