Close-out Meeting

DOE-HDBK-3012-96

the team on each findings' categorization as prestart, post-start, observation, or, if

appropriate, deleted. Discussing all findings at this meeting will help bring the team

to a unified position on the general status of the facility or process being reviewed.

All Form 1s and Form 2s should have been submitted to the TL. They must be

signed-off by the TL.

Summary evaluations should also have been completed and submitted to and

signed-off by TL prior to this meeting.

Be prepared to justify all findings.

Close-out Meeting: The close-out meeting is the forum by which the TL informs the site

management of the major issues identified during the ORR. There should be absolutely no

surprises at this meeting as counterparts and site staff should have been kept well apprised of all

issues during the conduct of the ORR.

Prepare a discussion based on the Form 1s, Form 2s, and conclusions drawn by the

ORR team.

Assist the TL in preparing the close-out briefing.

Make arrangements for the site to mail information that was brought with the ORR

team or collected during the review to the team members. This package should be

sent on the day of the close-out meeting.

Make copies of Form 1s and 2s for dissemination to site management.

All team members will remain near the close-out meeting and be prepared to answer

questions regarding their findings should the TL need their support.

POST ORR: Final Report

The Senior Advisers, if applicable, must review and concur with the final report

before it is issued.

Consistent with the number of findings, the final report should be issued within two

weeks of the end of the inspection. The TL is the issuer of the ORR report.

The Final Report should be sent to the restart authority with copies to the

applicable program office, operations and/or area office, EH, and the DNFSB if

applicable.