Final Team Meeting - h3012960021

DOE-HDBK-3012-96

on writing Forms and summaries (see Appendix 10).

Provide administrative and logistical support to team members.

Get to know the site, i.e., locations of library, copy center, fax machine, supplies.

Find out about site-specific security procedures, i.e., do team member notes need to

be reviewed for classification? If so, where?

Check all computers and printers to make sure they are working properly. Arrange

for repairs or replacement if necessary.

Load Form 1 and 2 files onto all computers.

Provide sample Functional Area Summaries to each functional area leader. This

helps ensure the inputs for the final report are consistent in content and format.

Attend team meetings and manage the Form 1 and Form 2 tracking system(s). A

suggested procedure to manage the forms is as follows: (1) get a hard copy with

diskette from each inspector or subgroup team leader; (2) the form(s) are logged in;

(3) a copy should go to the TL as soon as possible and a copy is placed in the

logbook; (4) after the TL reviews and comments on the form and it has been edited

by the technical editor, the form is returned to the inspector for revision or

signature; and (5) revisions and editing are then accomplished between the inspector

and the technical editor with the TL reviewing only the final edited and signed

version submitted by the inspector.

Final Team Meeting: This is the last opportunity to work directly with team members and clarify

any questions that have persisted throughout the ORR. Final Form 1s and Form 2s are due prior to

this meeting as is a draft summary evaluation of the assigned objectives for inclusion in the final

report. This is the last opportunity to discover and address dissenting opinions and conflicts prior

to presenting the ORR results to the site. Any such issues must be addressed at this time to avoid

any confusion at the Close-out meeting.

In preparation for the Close-out Meeting announce and discuss the following items:

a. The closeout meeting will be kept short.

b. Attendance will not be limited. Anyone interested may attend.

c. All findings are subject to the approval of the TL and the Senior Advisers, if

applicable.

Discuss the final report schedule and deliverables.

All findings should be discussed at this meeting. A consensus must be reached by