Team Meetings cont'd

DOE-HDBK-3012-96

Team Meetings (continued)

Insist on validation of facts. ORR teams validate facts they collect on a continuous

basis. The Area or Site Office and the counterparts are the primary points of

contact for validating facts.

It is also important to try and gauge the response of site management to the

conclusions that are drawn from the validated facts.

Maintain a running record of the important issues brought out at each nightly

meeting.

The technical editor or review coordinator will review all Forms and summaries.

Team members are encouraged to use the technical editor's assistance. If

appropriate, all forms will be reviewed by a derivation classifier.

Team members are responsible for providing the TL a draft Form 2 for each finding

by 0800 the next morning. This allows the TL time to review all Form 2s prior to

the daily site briefing.

Validation of facts is a must. The Area or Site Office and the counterparts are the

primary points of contact for validating facts. If facts have not been validated,

don't use them. If you have validated facts, know with whom or by what

reference, you validated and be sure that they know and that they have the authority

to validate.

Assessment Forms (Form 1s) are used to document the methods and actions taken

in the criteria evaluation process. Team members are encouraged to update their

Form 1s daily to ensure complete record keeping of all inspection activities. The TL

may choose to require each team member provide daily draft Form 1s for his/her

review. Additional guidance is provided in Appendix 4 of the ORR Standard, and

Appendix 10 of this document.

Deficiency Forms (Form 2s) are used to document the findings identified during the

criteria evaluation process. When issues are unclear, they still need to be identified

so that others may consider them at a later date. If you begin to have suspicions

about something, report the concern and let the site follow it up. Avoid delaying the

drafting of a Form 2 until there is overwhelming evidence as this may excessively

delay the validation and correction processes. Additional guidance is provided in

Appendix 4 of the ORR Standard and Appendix 10 of this document.

During the ORR, the RC works closely with the TL providing administrative and logistical support.

Hand out latest team member assignments and agendas/schedules and any guidance