Conducting the Session - hdbk10760027

DOE-HDBK-1076-94

4.3 Conducting the Session. After preparations have been made, the next task is to

conduct the session. There are six major steps involved in conducting a successful TTJA

session. The steps are listed below.

Orient team (training portion)

Review job

Identify duty areas

Identify tasks

Sequence tasks and duty areas

Select tasks for training

4.3.1 Orient Team (Step 1). The first step in any TTJA session is to carefully orient

the team with what will be happening during the session. The orientation must be well

done and should use an informal, nontechnical explanation of the process. A process that

uses the table top approach appears in Addendums A and B.

4.3.1.1 Conduct Introductions. The normal procedure for conducting introductions is

for the TTJA coordinator to start the meeting at the designated time and then to introduce

the responsible organization's representative so that he/she can officially welcome the

team members. This introduction should be brief, however, it is important that a high-level

official greet the members to help stress the importance of the session.

The TTJA coordinator should then introduce the facilitator (assuming a different

person fills this role) to the team. The coordinator should acknowledge the skills and

experiences of the facilitator that relate to conducting TTJA. The most important thing is

to keep the introduction brief, since lengthy introductions may annoy some people.

At this point, the facilitator should take over and maintain leadership of the session.

The facilitator should immediately establish a warm, safe, and friendly environment. After

a brief personal greeting, the facilitator should ask the members to briefly introduce

themselves. Ice breaker activities are very effective for introductions. At a minimum, the

members should give their names, organization's name, current position, and a brief

description of the work they perform on a daily basis.