Item 1: Contact Prospective Team Members

Team members are

The best way to inform team members is to meet personally with each

the SMEs (job

potential member, as arranged through the organization management, 30-

incumbents,

60 days prior to the seminar. If there is time, this one-on-one technique

engineers, others)

elicits the best results. Then send a formal invitation (refer to Segment 2,

and supervisor

Appendix B, for example).

Team members may be hesitant to make commitments to a new or different

experience. Job incumbents, in particular, may fear their jobs

are being examined for possible reorganization or lay-offs. To alleviate this

fear, organization management should discuss TTJA with all job incumbents

prior to your meeting with them. You must also reinforce

the purpose for the seminar by explaining to the team members:

Explain these issues

1. The purpose of job analysis. Use Segment 1 of this Guide to explain

to potential team

to potential team members the purpose of job analysis.

members

2. Why they were chosen as potential team members. Management chose

people to participate on the TTJA team because of their expert

knowledge of the job and ability to work effectively on the team.

3. Their role as team members. The role of team members is to use

their technical expertise by working with the team to identify/develop a

list of tasks performed in a specific job position.

4. Date of Seminar. The 3-day TTJA seminar will be conducted (date of

seminar) and management has approved time for team members to

participate the entire three days.

5. Attendance requirements. If interested in participating, team members

must commit to be in attendance throughout the entire seminar.

Confirmation letters will be sent 2-3 weeks before the seminar.

Who agreed to

participate?

Do not ask someone to be a team member if they are obviously not

interested in the activity, since that person will probably not be a major

Names

contributor and may even be detrimental to the success of the seminar. Do

not accept a potential team member if the person cannot make a full-time

Table-Top Job Analysis

Rev 1: November 3, 1994

Coordinator Guide

5480.20 Seminar Series