Item 2: Contact Prospective Observers

commitment to the seminar for the 3 days. It is better to select an alternate

member than to accept someone who will disrupt the process or destroy the

continuity by being there only part of the time.

The purpose of this 3-day TTJA seminar is to develop a task list for the job

Observers are the

position, but it is also to teach the facility training staff how to

developers, trainers,

conduct TTJA. When you discussed this process with training manage-

procedure writers,

ment, you should have solicited names of people to attend the seminar to

others

learn the process. When contacting them, explain that they are invited to

attend the entire 3-days, take part in the training portion the first day,

and then observe the TTJA process the following two days. The Facili-

tator may ask them to help facilitate portions of the seminar to help them

learn how to conduct the seminar themselves. Training staff will be

given a set of all lesson plans, guides, and materials for them to follow

along as they observe and to use when conducting future TTJA seminars.

(Refer to Segment 2, Appendix C, for sample invitation letter.)

Ensure that the operating organization manager who agreed to serve as

the "welcoming official" understands he/she should drop in periodically

to observe the seminar proceedings. Near the end of the seminar, this

person should attend long enough to show visible buy-in of the results.

(Refer to Segment 2, Appendix D, for sample invitation letter.)

You will need to gather job information and send it to the Facilitator at least

20-30 days prior to the TTJA seminar. A list of this information is provided

on the next page. Prior to the seminar, the Facilitator will use this

information to prepare real-life examples for use during the seminar and to

determine if the procedures will be useful to the team when identifying tasks

for the position being analyzed. Having this

information in advance and during the seminar will greatly enhance the

Facilitator's ability to help the team progress through each TTJA step.

Table-Top Job Analysis

Rev 1: November 3, 1994

Coordinator Guide

5480.20 Seminar Series