Inventory and Tracking - hdbk11392002vol20038

DOE-HDBK-1139/2-2002

2.3 Inventory and Tracking

The Chemical Information System (CIS) is used for chemical container tracking (inventory) and MSDS

access. The system data is updated daily. Each container is bar-coded either by the JIT vendor, the

laboratory owner, or the chemical inventory team. Every employee at SNL can view the data and perform

searches. The bar-code number on each container allows access to information about the chemical name,

location , quantity, NFPA codes, SARA codes, CAS number, specific gravity or density, and

corresponding MSDS, synonyms; mixture ingredients and percentage; vendor information; dates in and

out; and chemical owner. Information is obtained from the JIT and other vendors, lab owners, and the

Chemical Inventory Team. Vendors supplying bulk quantities of chemicals (diesel fuel, liquid nitrogen,

etc.) notify the CIS Team when they fill tanks.

The CIS maintains a running total of quantities of all chemicals so yearly totals can be calculated. A

wall-to-wall chemical reconciliation is performed annually to maintain the accuracy of the chemical

inventory. In addition, throughout the year, laboratory owners can add chemicals to their inventory and

remove or transfer them from their inventory electronically. Sandia's Waste Management organization

provides weekly disposal information from bar-coded containers that are disposed through that

organization's process.

CIS information is used to generate a number of reports, including those for Emergency Planning,

EPCRA, city, county, and State Air Quality information, DOE information requests, OSHA Process

Safety, carcinogens, reproductive toxins, pollution prevention, and Information for the NEPA process.

2.4 Transportation

Requirements for transportation packaging and transporter training vary based on the degree of the hazard

and the travel route and distance. Sandia's ES&H Manual provides a detailed description of these

requirements for the members of the SNL workforce. When on non-Sandia controlled premises, the

requirements and practices of the host facility apply.

In terms of transportation, chemicals are divided into two hazard categories: High and Low. The High

category includes explosives (categories 1.1, 1.2, 1.3), dangerous when wet (4.3), organic peroxides (5.2),

poison inhalation hazards (6.1 and 2.3), and infectious substances. The Low category includes low

flammable solids, flammable gases, corrosives, explosives (1.4 and 1.5), and biological hazards not in the

high category.

When transporting High category chemicals between Technical Areas, members of the workforce must

provide hazmat-trained packaging and transportation specialists to conduct the transport, DOT labels,

documentation (e.g., transfer papers), placarding, strong/tight packaging, tie downs, and government

vehicles for the transport. Infectious substances must be triple-packed and labeled. Placarding is not

required when transporting high hazard material within the technical areas.

When transporting Low category chemicals between Technical Areas, members of the workforce must

provide hazmat-trained packaging and transportation specialists to conduct the transport, strong/tight

packaging and tie downs, some form of communication such as labeling or Technical Work Documents,

and government vehicles for the transport. Hazmat training is recommended, but not required, when

transporting low hazard material within the technical areas.

All offsite shipments of hazardous material are performed exclusively by the shipping organization.