Sandia National Laboratories Chemical Management Program

DOE-HDBK-1139/2-2002

Sandia National Laboratories Chemical Management Program

1.0 Introduction and Scope

Sandia National Laboratories (SNL) is committed to performing work safely and ensuring the protection

of the workforce, the public, and the environment. Sandia is also committed to performing work

effectively and efficiently, ensuring that its customers receive the best possible value for each dollar

spent. Through implementation of ISMS, Sandia expects to achieve improved safety performance and a

consistent set of safety policies, objectives, principles, and management functions.

2.0 Chemical Life-cycle Program

2.1 Hazard Identification and Analysis

Before any new work is begun, managers are responsible for ensuring that hazards are identified,

analyzed, and controlled to minimize adverse consequences and/or the likelihood of adverse

consequences. They also ensure that hazard identifications, analyses, and emergency plans are current and

that all administrative and engineering controls are in place and operational. Managers are tasked with

informing workers about the hazards and hazard controls applicable to the activity in which they are

involved and for ensuring that the identified risks are acceptable. It is also a management responsibility

to ascertain that the Authorization Basis and Readiness Review requirements have been completed and

that the ISMS software has been used to identify and document the following for all operations: hazards,

project/activity classification (facility, laboratory, office), hazards classification, training requirements,

and safety documentation. They also ascertain that the ISMS software has been used to analyze hazards

for low-, moderate-, and high-hazard non-nuclear operations, accelerators, and nuclear facilities.

SNL personnel who direct day-to-day work activities are responsible for knowing the hazards associated

with the work and the controls needed to perform the work safely. They are also expected to integrate

ES&H requirements from sitewide institutional sources, facility-specific sources, and project-specific

sources and ensure that all required controls are properly in place before work begins. SNL personnel

also have the responsibility for reporting to management any work situations or practices they observe

that do not comply with safety responsibilities.

2.2 Acquisition

Chemical acquisition procedures vary a bit among SNL sites (i.e., Livermore, Nevada, and Kauai). The

preferred method of purchasing chemicals is through SNL'S Just-In-Time (JIT) vendors. Most chemical

users phone the vendors directly with chemical orders. The JIT vendors enter the order information into

SNL's purchasing software (Oracle) and provide inventory tracking bar-codes and information to Sandia,

then deliver the chemicals directly to the labs.

If a chemical can not be purchased through the JIT vendors, a laboratory owner may submit a purchase

requisition to purchase chemicals. If this method is used, the laboratory owner is responsible for inventory

tracking and bar-coding. Chemicals purchased using a purchase requisition are delivered to SNL's

centralized receiving area.