Appendix A - Typical Screening Process Steps

DOE-HDBK-1139/3-2003

Appendix A - Typical Screening Process Steps

DISPOSITION OF EXCESS OR SURPLUS CHEMICALS USING FEDS/ EADS:

DOE-PMR, FPMR AND FMR REQUIREMENTS

The potential avenues of disposition open to an excess chemical depend on its hazard/risk/value

characteristics. Excess precious metals shall be returned to DOE's Precious Metals Pool located in Oak

Ridge, Tennessee. As shown in Table A-1, the first step in the typical disposition cycle is to screen excess

chemicals for reutilization within the DOE complex through the Energy Asset Disposal System (EADS)

for a 15-day period. At the conclusion of internal DOE screening, four categories of High risk property

identified as Export controlled property, Proliferation-sensitive property, Especially designed or prepared

property, and Nuclear weapon components or weapon-like components61 shall be dispositioned in

accordance with the DOE Personal Property Letter 970-3 and 41CFR109-1.53, with prior review and

approval by the OPMO. An Export Restriction Notice signed by the recipient organization shall

accompany any resulting property transfers, sales, or other offerings.

Among the remaining six High risk property categories is Hazardous property (as defined in DOE-PPL

970-3 and 41CFR109-1.100-51(a)), which includes hazardous materials as defined in the FPMR

(41CFR101). These chemicals may be screened through the Federal Excess Disposal System (FEDS) for

a period of 21 days, once the internal DOE screening has concluded in accordance with 41CFR109-42,

41CFR101-42, and 41CFR102-36. Excess chemicals may be transferred to another federal agency using

the federal excess screening process in FEDS. The remaining surplus chemicals will become eligible for

donation to non-profit donees through surplus screening by the State Agencies for Surplus Property

(SASPs). The next step in the disposition process is a sale conducted by the GSA regional office (or by

the DOE contractor with approval from GSA) to the public through a competitive bid or auction sale

process. The ultimate fate of any remaining surplus chemicals rests with the owning DOE organization,

which may elect to put the chemicals back into the disposition cycle or declare them as solid waste

(unless they are recyclable under the universal waste provisions) and dispose of them under appropriate

EPA, State, and local laws and regulations.

In cases involving excess or surplus chemicals with no market value, when holding a sale is not an

economically viable option, abandonment or destruction (see Table A-2) may be permitted, with approval

by the authorized DOE property management official. Where feasible, sale to the public as scrap or

donation to public bodies (i.e., any public agency, Indian tribe, or agency of the Federal government) is

the preferred option in lieu of abandoning or destroying the property. Donation is not an option for

chemical products that require destruction for health, safety, or security reasons. A public notice of intent

to destroy shall not be issued in such cases.

Any U.S. Munitions List item (MLI) or Commerce Control List item (CCLI) that requires

demilitarization is identifiable by an assigned demilitarization code that indicates the type of and scope of

demilitarization and/or export controls that must be undertaken before the item could be transferred to a

non-DOD entity. For a listing of these codes and additional guidance, refer to "DOD Demilitarization

and Trade Security Control Manual", DOD 4160.21-M-1. Only demilitarized property may be offered for

public sale or donated to public bodies.

Nuclear materials and radiological materials fall outside the scope of this chapter.

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