Establishing Documentation Requirements cont'd

DOE-HDBK-1148-2002

selections, and resolved any differences of opinion; and (2) a second group of qualified

individuals confirmed the chosen set as adequate and feasible. Documentation of these

activities, to whatever level of detail the Convened Group deems appropriate, should

include the following components:

team member names, responsibilities, and qualifications;

results of the confirmation process;

discussion of differing opinions and their resolution; and

documentation of linkage between the WSS set, the work, and the hazards.

Implementation assumptions and interfaces. Assumptions are statements that provide

additional information helpful to understanding and implementing the WSS set. They

may provide limits on applicability, interpretation of scope, clarifications, feasibility, or

acceptable degrees of implementation. Interfaces clarify where information is located,

the boundaries of the work scope, and how the WSS set relates to other sitewide safety

standards. The level of detail is an important consideration in planning how to document

interfaces and assumptions. Guidance on where to document the information (for

example, in connection with a particular standard in the WSS set, or in the Process

description documentation) should be carefully considered to support later

demonstrations of feasibility.

Justifications to support exemptions from legal requirements. Exemption requests

should be considered for regulatory requirements that are deemed unnecessary for

adequate protection. Documentation to support requests for regulatory exemptions will

need to be rigorous and meet any requirements established in applicable regulations.

Exemption requests will normally need to be supported by additional documentation

beyond that which satisfies the requirements of the N&S Process.

Involvement of Stakeholders and Interested Parties. Documentation of Stakeholders'

involvement in the Process provides a vehicle for meaningful input while recognizing that