Approach - hdbk3027990043

DOE-HDBK-3027-99

prioritization procedures to determine if tailoring of resources is appropriate. Verify that the

budget process allows adequate resources for standards selection, hazard controls, and work

authorization processes to support work planning and scope definition.

Review corporate/site manuals of practice that describe the budget and planning process and

those documents that identify mission requirements, the approval of contractor plans, and

those that address the assignment of budget priorities. Review corporate/site procedures for

formally documenting change control procedures. Review how safety requirements are

included in subcontracts as well as the flowdown of the DEAR clause into subcontracts for

hazardous work.

Select several mission tasks from the DOE programs and planning documents and track the

tasks through the process to evaluate how the above criteria are met. Review future year

planning and current year authorized work. Select several current year authorizations and

track change control. Select several DOE and contractor subcontracts and review for

incorporation of the ISM DEAR clauses.

Interviews: Interview DOE and contractor personnel responsible for management of the

budget process. Interview line managers responsible for Headquarters directed mission

accomplishment. Interview the ES&H manager to determine how the process for integration

of safety into mission tasks is accomplished. Interview managers at selected corporate/site

level to determine their understanding and implementation of the defined process for

translation of mission into work authorization. Interview selected ES&H professionals and

line managers to determine how safety is incorporated into the budget plans and

authorization. Interview DOE and contractor procurement personnel regarding subcontract

flowdown requirements.

Observations: If possible, observe actual budgetary discussions (including meetings involving

the development of the outyear planning documents) within and between DOE and the

contractor.

A-2-5