Business, Budget, and Contracts (BBC)

DOE-HDBK-3027-99

BUSINESS, BUDGET, AND CONTRACTS (BBC)

OBJECTIVE

BBC.1 DOE and contractor procedures ensure that missions are translated into work,

expectations are set, tasks are identified and prioritized, and resources are allocated. (CE I-2, CE

I-6, CE I-7, CE I-9)

Criteria

1. DOE guidance for translating mission into work includes delineating its plan of work.

This means the scope, schedule, and funding allocations for each fiscal year. (FRAM 9.2.1)

2. DOE guidance for setting expectations for the contractor is established through contracts

and regulations. These contracts and regulations provide guidance on expected performance,

set goals and priorities, and allocate resources. (FRAM 9.2.2)

3. DOE roles and responsibilities are clearly delineated to ensure a satisfactory level of safety,

accountability, and authority to define the scope of work. (FRAM 9.2.2)

4. DOE procedures ensure that the contractor adequately prioritizes work so that, when the

ISMS is implemented, mission and safety expectations are met within available budget and

resources. DOE procedures require that performance objectives and related goals and

priorities are reviewed and approved. (FRAM 9.2.4)

5. Contractor procedures translate mission expectations from DOE into tasks that permit

identification of resource requirements, relative prioritization, and performance measures that

are established consistent with DOE requirements (DEAR 970.5204-2, DOE P 450.5).

6. DOE and contractor procedures provide for DOE approval of proposed tasks and

prioritization. Work planning procedures provide for feedback and continuous improvement.

7. DOE and contractor procedures provide for change control of approved tasks,

prioritization, and identification of resources.

8. Contractor procedures provide for flowdown of DEAR 970.5204-2, "Integration of

Environment, Safety and Health into Work Planning and Execution," requirements into

subcontracts involving complex or hazardous work.

Approach

Record Review: Review the FRAM/FRA and DOE implementing procedures. Determine if

there is adequate guidance for DOE involvement in the clear definition of the scope of work.

Determine if the mechanisms for translation of the missions and policies from higher authority

are appropriate, if a mechanism for assigning priorities has been established, and if

performance objectives are reviewed and approved. Determine if the roles and responsibilities

for DOE personnel are adequate to support the corporate/site mission. Verify that DOE line

management and staff personnel roles, responsibilities, and authorities are appropriate to

support ISMS. Review personnel position descriptions, selection criteria, training programs

and training records to determine if the staff competency is adequate. Review mission

A-2-4