Personnel Briefing

DOE-STD-1038-93

Management should take into account the noise level and the radiation and hazardous

material conditions present before approving a location for an operating base. Since

abnormal situations may dictate that turnovers be performed outside of the operating

base (e.g., construction at the operating base, special evolutions and tests that require

continual attention), management should allow the use of alternate areas. Personnel

should inform their supervisors prior to switching areas.

Prior to the transfer of responsibility, the off-going person should make a decision

about the physical and mental state (e.g., alert, coherent) of the on-coming person.

Each facility should establish guidance concerning the physical and mental

requirements for assuming work station responsibility. If the off-going person believes

the on-coming person cannot manage the duties and responsibilities of the work

station, the off-going person should retain the duties and responsibilities and should

immediately notify the appropriate supervisor. The facility's organization and

administration guidelines should include a policy for handling this situation.

When the off-going person is satisfied that the on-coming person is fully cognizant of

the facility conditions, the off-going person should so inform the on-coming person.

The on-coming person should then signify to the off-going person he/she is assuming

the responsibility for the work station and document the transfer with an entry in the

appropriate log in accordance with Chapter XI, Logkeeping, of DOE Order 5480.19.

The off-going person should not leave the work station until the on-coming person has

accepted and signed for the duties and responsibilities.

4.5

Personnel Briefing

Facility policies and procedures should establish guidance pertaining to the time, place,

and conduct of personnel briefings. Personnel briefings should occur at a specified

time and place and all facility personnel should understand the importance of attending

the briefing. Briefings should be formal and as short as necessary to communicate

pertinent information and not interfere with facility operational commitments.