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DOE-STD-1038-93
A briefing of shift personnel should occur as part of the turnover process. It is
advisable to have all shift personnel at this briefing. If it is not feasible to conduct a
personnel briefing with all personnel, then at least a briefing of all supervisors should
occur as part of the turnover. Each supervisor would then be responsible for
disseminating the information to their assigned personnel.
This form of briefing should be used only if it is not possible to gather all personnel in
one place at the same time.
If, as a result of operational commitments, some personnel cannot attend the briefing,
arrangements should be made to pass on briefing information to these persons.
Supervisors could pass on the information as previously discussed or communication
devices, such as telephone or intercom, could be used to allow those persons absent
from the briefing to listen to the briefing from their work station. Failure to attend
briefings for non-operational commitments, such as performing administrative duties,
should be discouraged.
When determining the time for the briefing (i.e., either before or after the turnover at
individual work stations), management should take into consideration the type of
operation, extent or layout of the facility, extent of required shift overlap, and labor
union contracts, where applicable. If an emergency or abnormal situation occurs
which might have an impact on the turnover, an attempt should be made to contact on-
coming shift personnel to alert them to the situation and also to notify them of any
alterations to the personnel briefing. In such cases, personnel briefings may be longer
and more in-depth.
In addition to shift personnel, personnel from support groups (e.g., contractors,
vendors, engineering support, and maintenance groups) should attend briefings when
their activities can directly affect operations. This practice results in a better
understanding of shift priorities and objectives among shift and support group
personnel.
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