Personnel Briefing cont'd

DOE-STD-1038-93

A briefing of shift personnel should occur as part of the turnover process. It is

advisable to have all shift personnel at this briefing. If it is not feasible to conduct a

personnel briefing with all personnel, then at least a briefing of all supervisors should

occur as part of the turnover. Each supervisor would then be responsible for

disseminating the information to their assigned personnel.

This form of briefing should be used only if it is not possible to gather all personnel in

one place at the same time.

If, as a result of operational commitments, some personnel cannot attend the briefing,

arrangements should be made to pass on briefing information to these persons.

Supervisors could pass on the information as previously discussed or communication

devices, such as telephone or intercom, could be used to allow those persons absent

from the briefing to listen to the briefing from their work station. Failure to attend

briefings for non-operational commitments, such as performing administrative duties,

should be discouraged.

When determining the time for the briefing (i.e., either before or after the turnover at

individual work stations), management should take into consideration the type of

operation, extent or layout of the facility, extent of required shift overlap, and labor

union contracts, where applicable. If an emergency or abnormal situation occurs

which might have an impact on the turnover, an attempt should be made to contact on-

coming shift personnel to alert them to the situation and also to notify them of any

alterations to the personnel briefing. In such cases, personnel briefings may be longer

and more in-depth.

In addition to shift personnel, personnel from support groups (e.g., contractors,

vendors, engineering support, and maintenance groups) should attend briefings when

their activities can directly affect operations. This practice results in a better

understanding of shift priorities and objectives among shift and support group

personnel.