Relationship of Facility Representative with Operating Contractor .

DOE-STD-1063-2006

operational safety policies in a manner consistent with DOE Program

Office and Field Element expectations, relevant contract

requirements, and the contractor's Integrated Safety Management

System description. In defining the relationship between a Facility

Representative and contractor, the following points are emphasized:

a. The Facility Representative functions as a part of DOE line

management, and therefore should exercise authority consistent

with specific program and management guidance established by

the field element.

b. The Facility Representative is the primary point of contact for the

contractor to notify DOE of reportable occurrences as prescribed

in DOE M 231.1 -2.

c. The contractor is responsible for the safe and efficient operation

of the facility. The contractor is accountable to DOE to perform its

operations in a manner that ensures the safety and health of

personnel and protection of the environment. No Facility

Representative activity or inactivity can diminish the contractor's

responsibility.

d. The Facility Representative is responsible for determining that the

contractor is operating the facility in a safe and efficient manner,

consistent with the established safety expectations and

requirements. Facility Representatives fulfill this responsibility by

assessing the contractor's performance and discussing identified

deficiencies and corrective action with contractor management.

Field Element Managers should identify processes or procedures

within the field element for Facility Representatives to use to track

identified issues or discrepancies to satisfactory closure.

e. Although the Facility Representative identifies deficiencies, the

ultimate responsibility for identifying and correcting deficiencies

rests with the operating contractor. Field Element Managers

should ensure that the contractor does not rely solely on the

Facility Representative to identify or correct deficiencies.

f. Minor e vents or problems are frequently clues that indicate more

general problems in the contractor's organization, management,

personnel abilities, or practices. Therefore, attention to detail in

the identification and correction of minor problems can result in

significant improvements in the contractor's performance. When

corrective actions are called for, DOE line/program managers

should initiate formal action with the operating contractor.

Additionally, the Facility Representative should also provide input

to formal mechanisms such as confirmation of actions or orders, if

necessary.

g. The Facility Representative shall adhere to certain rules of

conduct, or protocol, while performing assigned duties, including

the facility's approved conduct of operations procedures. Formal

protocols should be established to include the following: