Guidelines - std10680009

DOE-STD-1068-94

3.4 G U I DE L I NE S

3.4.1 Maintenance History File Development

The responsible manager should establish a maintenance history file for

equipment listed in the Master Equipment List (MEL) for which

maintenance provides support or services. If an MEL is not available,

the responsible manager and the owner/operator should jointly,

selectively and judiciously, define items for prioritized entry into the

maintenance history files. Normally, components are grouped by

system; however, in cases of like components such as valves, circuit

breakers and controllers, it may be more appropriate to group

components by type. The maintenance history file for each component

should include the following five sections:

3.4.1.1

Component Identification and Description

Engineering Support personnel should ensure the

information included in Appendix A (as a minimum) is

recorded. Each component is identified by the name and

number as listed in the MEL. In the case of like

components grouped by type, this may be an index of all

individual components and their associated systems. The

description includes the manufacturer's name, model,

serial number, and priority classification. Additional

reference may be made to purchase order number, vendor

manuals, drawings, system logic and/or flow diagrams,

owner/operator cost center, acquisition data (i.e., purchase

information and date accepted), applicable engineering

documents, operating requirements/characteristics/history,

spare parts list, owner/operator documents, and applicable

maintenance procedures. In the event the component is

replaced or modified, the original record should be

annotated to indicate the change and remain in the file.

A new record, referencing the original record, is prepared

and placed in the file. Computerizing may assist in the

access/use of the file.