Maintenance Record

DOE-STD-1068-94

3.4.1.2

Maintenance Record

The maintenance record is a chronological record of all

significant work performed. All activities related to items

selected for history retention should be deliberately and

regularly recorded. The maintenance supervisor, or

designee, extracts the information from the work package

during the initial review of completed work and

documents the as-found and as-left conditions. An

example is included as Appendix B. Each entry should

include the date, Maintenance Job Request number (MJR)

and a clear, concise statement describing the deficiency

and corrective action, with reference to postmaintenance

testing results, as-found and as-left data, parts replaced or

repaired, special tools used, craft-resource-hours and man-

rem utilized. (Note: Where applicable, portions of this

data need not be maintained in the maintenance record,

provided it is cross-referenced to and easily retrievable

from other record systems.) In the event the component is

one of several grouped by type, the component

identification is included. Similar entries are made in the

event deficiencies are noted and corrective action taken

when performing preventive maintenance or surveillance

tests. Periodic engineering review of the history file is

also recorded. A common format for information entry

enhances data entry ease, user familiarity, information

retrieval, and repeated application. Computerizing may

assist in the access/use of the file.

3.4.1.3

Diagnostic Monitoring Data

This section should contain all performance-related

information derived from baseline tests and checkout

data, preventive and predictive maintenance, surveillance

tests, and Postmaintenance tests. Engineering support

personnel should review designated completed test

documents and ensure the data is analyzed and recorded.

Trending of data (e.g., vibration levels) should be

employed whenever feasible to facilitate analysis.