Self-Evaluation Guidance. - Continued

DOE-STD-1077-94

Express appreciation for interviewee's time and restate the purpose of

d. Closing:

the interview and the data; and

Follow up:

Compare responses to the objectives and criteria. Interviewers may

wish to consult with each other before documenting the findings.

Evaluators should also review training records to verify that program materials and

individual training activities are being properly documented, processed, and retained as

required by policy or procedure. The document reviewers should include the following key

considerations when conducting self evaluations of training records:

Process steps:

Prepare for the review by reading the policy or procedure for

training records submission, verification, disposition, and

retention. Review records in accordance with the host

record center's policy and/or procedure. Check documents

for completeness, accuracy, currency, and legibility. Ask

questions often and record the responses. Follow up on

unresolved questions, verify that a records problem in one

program is or is not a problem in the other programs. Report

findings using the team data collection forms.

b. Review Strategy:

The review cuts a "vertical slice" through the records. At

the program level, it includes task lists, lesson plans,

instructor qualifications, program evaluations etc. At the

trainee level, it includes attendance records, test results,

qualification cards, certifications, etc.

Philosophy:

When inconsistencies exist, "pull the string" to determine the

depth and breadth of the problem.