Scheduling Records

DOE-STD-4001-2000

C2.2.4.4. RMAs shall allow only authorized individuals to move/delete records from the

repository. (36 CFR 1234.28 and 36 CFR 1222.50, references 2.m and 2.d)

C2.2.5. Scheduling Records

C2.2.5.1. RMAs shall provide the capability to automatically track the disposition

schedules of records, including those with retention periods of less than one year, as well as those

with retention periods of one year or more. (RM Handbook, reference 5.b)

C2.2.5.2. RMAs shall, as a minimum, be capable of scheduling each of the following

three types of disposition instructions: (RM Handbook, reference 5.b)

C2.2.5.2.1.

Time Dispositions, where records are eligible for disposition

immediately after completion of a fixed period of time.

Event Dispositions, where records are eligible for disposition

C2.2.5.2.2.

immediately after a specified event takes place.

C2.2.5.2.3. Time-Event Dispositions, where the retention periods of records are

triggered after a specified event takes place.

C2.2.5.3. RMAs shall be capable of implementing cutoff instructions for scheduled and

unscheduled records. (RM Handbook, reference 5.b)

C2.2.6. Screening Records

C2.2.6.1. RMAs shall provide for viewing, saving, and printing list(s) of records

(regardless of media) within record categories based on disposition instruction code; record

category or file code; and/or disposition event to identify records due for disposition processing.

The information contained in the list(s) shall be user definable record profile attributes.

C2.2.6.2. RMAs shall provide the capability to identify records with event driven

dispositions and provide authorized individuals with the capability to indicate when the specified

event has occurred.

C2.2.6.3. RMAs shall provide the capability to identify records with time-event

dispositions and provide authorized individuals with the capability to indicate when the specified

event has occurred and when to activate applicable cutoff and retention instructions.

C2.2.6.4. RMAs shall identify files scheduled for cutoff, and present them only to the

authorized individual for approval. RMAs shall not allow any additions or other alterations to files

that have reached cutoff.

C2.2.6.5. RMAs shall identify records that have been frozen and provide authorized

individuals with the capability to reactivate or change their assigned dispositions.