Table C2.T1. Transmission/Receipt Data

DOE-STD-4001-2000

TABLE C2.T1. Transmission/Receipt Data

Record Profile Mapping

Transmission/Receipt Data

The e-mail name and address of the sender.

RMAs shall automatically enter this data into

the Author or Originator data field.

(C2.2.7.1.8., below)

The e-mail name and address of all addressees

RMAs shall automatically enter this data into

(or distribution lists).

the Addressee data field of the record

profile. (C2.2.7.1.3., below)

The e-mail name and address of all other

RMAs shall automatically enter this data into

recipients (or distribution lists).

the Other Recipients data field.

(C2.2.7.1.10., below)

The date and time that the message was sent.

RMAs shall automatically enter this data into

the Document Creation Date data field.

(C2.2.7.1.7., below)

The subject of the message.

RMAs shall automatically enter this data into

the Subject data field of the record profile.

(C2.2.7.1.1., below)

For messages received, the date and time that

RMAs shall automatically enter this data into

the message was received.

the Document Creation Date data field.

(C2.2.7.1.7., below)

C2.2.4. Storing Records

C2.2.4.1. RMAs shall provide or interface to a repository for storing electronic records

and prevent unauthorized access to the repository. (44 U.S.C. 3105 and 36 CFR 1222.50,

references 1.e and 2.d) If the repository is contained in an electronic database management

system (DBMS), the query interface between the RMA and the DBMS shall comply with FIPS

127-2, "Database Language SQL," reference 3.b).

C2.2.4.2. RMAs shall not alter nor allow alteration of records they store. They shall

preserve the format and content of the record as it was filed. (36 CFR 1222.50 and 36 CFR

1234.22, references 2.d and 2.k)

C2.2.4.3. RMAs shall automatically date a document when it is saved as a record and

preserve the date of receipt on records received. This date shall remain constant, without being

changed when accessed, read, copied, or transferred. RMAs shall not permit this data to be

edited.