Assessment In-brief

DOE-EM-STD-5505-96

schedule should be provided to activity management at the in-brief for approval and is subject to

change and revision as the assessment progresses. A sample assessment schedule is provided in

Appendix F.

5.7 Assessment In-brief. A formal activity in-brief by the DOE Facility Representative,

Activity Manager, and team leader should start each assessment. All assessment team members,

contractor management, and available activity employees should attend this meeting. The meeting

should be lead by the team leader and generally performs the following functions:

Provides an opportunity for contractor management to describe the activity, operating status,

and programs related to the assessment. The status of any formal investigations and

corrective actions for occurrences should also be described.

Allows the team leader to describe the overall objective of the assessment and the concept that

the assessment is a snapshot of the activity operations and procedures in place. As a result,

draft procedures and other planned activities not currently in place will not be assessed or

commented on in the assessment report.

Allows the team leader to outline the assessment plan and schedule of observations,

interviews, and document reviews.

Allows the team leader to emphasize the working relationship between team members and

activity personnel. Specifically, team members are not part of the activity management, and as

such, team members should not direct any actions of the activity.

Allows the team leader to address stop work authority in the context of the Operations Office

policy.

Allows team members to be introduced to activity personnel and functional area counterparts.

The ten to fifteen minutes spent in an entrance meeting can save many hours of work and prevent

misunderstandings between assessment team members and activity personnel.