Appendix B: Sample Participant Invititation Letter

Date:

[Name of Potential TTJA Participant]

To:

From:

[Name of Coordinator]

Subject: PARTICIPATION IN TABLE-TOP JOB ANALYSIS SEMINAR

[Name of Operating Organization Manager] and I invite you to participate in the "Table-Top

Job Analysis" (TTJA) seminar [dates of seminar] in [meeting room location]. [Name of

Operating Organization Manager] chose you to participate in this seminar because of your

expert knowledge of the job and your ability to work effectively with others. You will be

part of a team--made up of subject matter experts and a supervisor--that meets in a workshop

with a Facilitator to identify a list of tasks performed in the [name of job position being

analyzed] job and to determine which of those tasks should be included in our formal training

program.

This analysis ensures that people learn exactly what is needed to perform their jobs safely

and competently without spending too much time (learning things irrelevant to their job) or

too little time (not learning everything they need to know or not having their performance

evaluated) in training. Basing a training program on a valid task list leads to more

productive, safe, and competent job performance.

[Name of Operating Organization Manager] has approved time for you to participate,

uninterrupted, the entire three days.

If you are able to participate, please call me at [phone number] by [deadline for responding].

You must commit to be in attendance throughout the entire 3-day seminar, from [start/finish

time each day, e.g., 8:00 a.m to 5:00 p.m.] each day. I will send you a confirmation letter

2-3 weeks before the seminar. Thank you for your participation. If you have any questions,

please call me.

cc:

[Operating Organization Manager]

[Name of Participant's Supervisor]

Table-Top Job Analysis

Rev 1: November 3, 1994

Coordinator Guide

5480.20 Seminar Series